Arts Center Management Is Currently Seeking to Hire a FULL TIME COMPANY MANAGER / STAGE MANAGER
JOB SUMMARY:
The Company/Stage Manager works collaboratively across multiple departments to ensure the wellbeing and care for the entire ACM community which includes the staff, crew, artists, and visiting tours.
This position manages the administrative and human resources needs that include policy, scheduling, contracts, logistics and coordination relating to all ACM productions, and general business operating support.
Under the guidance of the Executive Director/CEO and in collaboration with the Artistic Director, the Company/Stage Manager is responsible for supporting and maintaining contracts, general HR standards, procedures, and practices within the organization.
This position will be tasked with creating and maintaining an environment of radical hospitality. Exceptional people, organization and communication skills and flexibility are vital for this position to be effective.
This position will work closely with the Production, Marketing and Business Departments to ensure that all Production and Theater needs are supported and completed in a timely manner.
We are looking for a candidate who demonstrates outstanding skills and that has excellent organizational abilities including attention to detail. The ideal candidate is an enthusiastic team player who has a desire to support a nurturing and caring work environment.
RESPONSIBILITIES:
- The Company/Stage Manager collaborates with Director, Production and Artistic teams on onboarding and working practices for staff, artists and production team. Research, devise, and recommend backstage and artist experience improvements to the Artistic, Human Resources and Production leadership to ensure that ACM continues to provide a positive experience for artists and crews from start to finish.
- Generate, Manage & Approve weekly actor and ACM payroll. Assist in the accurate tracking of departmental expenses.
- Manage Artist crew on-site experiences at all ACM theaters, including catering, hospitality, dressing room set-ups, rider fulfillment, special touches to enhance the backstage and artist, crew & staff experience.
- Act as an “Ambassador” to support and welcome touring companies, including hospitality.
- Oversee the management & coordination of all travel and housing for visiting artists for all productions & special events.
- Curate, Manage & Maintain relationships with local theaters that ACM presents in.
- Manage relationships with outside hospitality related vendors including caterers, florists, etc.
- Process and reconcile department invoices, check requests, credit cards and other expenses.
- Provide on-site day of show artist services support.
- Maintain & Coordinate program credits and information as needed.
- Complete hiring documents for new hires and submit them in a timely and accurate fashion.
- Manage and track budget lines for rehearsal, hospitality, artist travel and housing.
- Efficiently archive contracts and other show documents.
- Maintain an artist database.
- Provide support and hospitality services to staff and artists during rehearsal and tech processes in coordination with the Director.
- Order and deliver required meals for staff and artists.
- Coordinate special events such as opening/closing night parties.
- Provide administrative support to the Director.
- Maintain accurate and compliant employee records.
- Oversee new hire orientations and onboarding as required.
- Assist Human Resources in the management of employee wellness, work environment, morale and conflict resolution.
- Assist with Job postings, recruitment and interview coordination for administrative staff.
- Attend meetings as needed or required.
- Familiarity and desire for cross connection within the South Florida Arts Community
QUALIFICATIONS:
- 3 or more years of experience in the entertainment or theatrical industry or related field
- Familiarity and/or working knowledge of Non-Profit or Commercial or Regional or Touring Theatrical productions.
- Strong organizational and administrative skills, including experience developing/executing contracts, correspondence, and other documents.
- Outstanding judgment and ability to prioritize varying tasks.
- Skilled in communicating clearly, with tact and discretion, as well as maintaining confidentiality.
- Ability to simultaneously handle multiple projects with attention to detail, work accurately and efficiently and meet deadlines.
- Excellent written and verbal communication skills.
- Love working with artists and actors.
- High level of computer proficiency with knowledge of Outlook, Word and Excel.
- Familiarity with budgets and/or comfortability with finance or basic accounting principles
- Ability to work both independently and in a team environment, and demonstrated good judgment when issues need to be escalated.
- Positive, articulate, outgoing, flexible, calm under pressure, friendly personality; a sense of humor a plus!
- Able to work in an upbeat and often fast-paced environment.
- Valid US Drivers License
- Excellent interpersonal skills, tact, and the ability to successfully interact with all levels of internal and external contacts
- Familiarity with general Human Resources practices/policy is a plus.
PHYSICAL DEMANDS:
- Regularly operates a computer and other office equipment
- Lift/move up to 10-30 pounds infrequently
- Required to stoop, bend and reach with arms
SCHEDULE:
This position will generally work a 40-HOUR schedule, however during production periods the schedule will be modified and vary, this will include nights, weekends and some holidays. Show & rehearsal coverage responsibilities will be mandatory to allow for overlaps and interaction with cast, crew, artists and performance staff. Given that this position requires employee’s flexibility for Nights, Weekends, Holidays, and long hours during production weeks, we encourage a work/life balance and there will be some schedule flexibility to honor and offset hours worked when this additional work is required. Position will reports to Executive Director with some additional reporting to Artistic Director.
COMPENSATION
The full-time annual salary range will be $40,000 to $45,000 based on experience.
APPLICATION INFORMATION & TIMELINE:
- To apply, please email a cover letter, resume & 2 references in a single word or PDF attachment that explains your qualifications & interest for the position to kevinbarrettgm@gmail.com
- Please put in Subject line: Company/Stage Manager
- We are seeking to fill this position by May 1. Interviews will be held via zoom and in person and applications will be reviewed until the position has been filled.
- A background check will be required prior to the offer of position.
- ACM is an Equal Opportunity Employer.